Preparing for an AI Session in Havant: Pick Three Jobs, Bring Your Material

Before you book anything: what an AI session needs from you

Most advice about AI starts with the software. This guide starts with you, because a session of two hours goes only as well as the preparation behind it. If you run a business in Havant, whether that is a cafe in the town centre, a pub, a takeaway, a dental practice or a solicitor's office, the useful question is not "what can AI do?" but "which three things on my desk would I happily never do again?"

HavantHub.com lists businesses across Havant Town Centre, Bedhampton, Leigh Park, Langstone and Warblington & Denvilles, from restaurants, cafes, pubs and takeaways to solicitors, dentists and shops. The kind of work differs from door to door, but the preparation is the same.

Step 1: write down your three jobs

Look back over last week and note anything you did that was repetitive, rule-based and written down somewhere. Typical candidates:

- Answering the same questions about opening times, bookings or prices, by message and email.
- Writing up a rota, an order, a quote or a client letter from the same few ingredients each time.
- Replying to reviews and enquiries you never quite get round to.
- Posting an update to social media because you know you should.

Pick two or three. Do not worry whether AI can handle them. Sorting that out is part of the session.

Step 2: gather the raw material

An agent works from your material, so bring it. A price list, a menu, a template letter, a few past emails you were pleased with, a spreadsheet you update by hand. Anything personal to a customer can stay out of it; you can use made-up examples.

Step 3: decide where a person stays in charge

For each job, decide what the agent may do alone and what you want to see first. A drafted reply to a customer might need your approval; a weekly summary of figures probably does not. This is the rule Dean Keating applies in his own businesses: the AI does the repeat work, a person sets the rules and approves what matters.

What happens in the session

Dean Keating, who publishes HavantHub.com, runs a one-to-one session lasting two hours. It is his own offer and this note is part of our publisher's advert, so read it as such.

You choose the jobs, and the two of you set up AI agents for them live, using Claude or ChatGPT on your real work. By the end, your setup and prompts are saved in your own account and you can run them tomorrow without him. He is clear that it is not a slide deck, not a course and not a chatbot.

Where it happens: Dean is based in Horndean, a few miles north of Havant, and his office is in Waterlooville. You can meet at that office, ask him to come to your premises anywhere in Hampshire or Surrey, or join by Zoom from anywhere in the UK.

Price: £300, VAT included, payable by a business.

Booking: the page shows the next available date and removes a slot as soon as it is sold. You pay through Stripe, and Dean contacts you afterwards to confirm the time.

After the session

Keep the prompts somewhere you can find them, run the new routine alongside your old one for a week or two, and keep reading what the agent produces until you trust it. Adjust the rules rather than abandoning the idea if something is off.

For background on Dean, see his profile on this site, and for the wider picture of what AI can look after in a small firm, read An AI workforce for a small business.

A note from the publisher

HavantHub.com is published by Dean Keating, who also provides the session above. Because of that, this is an advert for his service in the form of a guide. It is not a paid placement from an outside advertiser, and it is not a ranking of providers.